ETP …

Employee-tracking program is an Internet based software program that offers any out-service based agency the ability to accurately track and document skilled and unskilled care visits.

TODAY, MORE THAN EVER …

Out-Service agencies are experiencing the need to control costs and deliver the level of care need to compete in a challenging environment.  New COP requirements dictate a more efficient operation to insure success and Time IMS will help address compliance and validation issues.

AGENCIES CAN …

Now eliminate hand written time logs that rely totally on the employee to accurately complete..  In addition … this program will assist HR personnel and Program Directors to design more efficient care plans while saving agencies valuable time and money by helping to define staffing requirements.

• Monitor employees in real time.
• Verify exact skilled/unskilled visit time.
• Monitor employee mileage daily.
• Verify volunteer visit hours and mileage.
• Print historical reports by employee, discipline, patient/client or date range.
• Secure access control.
• Meet new COP requirements
• Track skilled visits
• Document direct patient care and employee history
• Eliminate errors in skilled visit time keeping
• Help in defining staffing requirements
• View employee activity in REAL TIME
• Eliminate manual time log data entry

HOW IT ALL WORKS

An employee will log in via a location telephone.  The system will recognize the number thru Caller ID … The system will automatically note the time as well as the employee discipline and the patient/client physical location.  Upon leaving the location the employee again will call and log out.  The system will log the calls and archive the event.  The employee will also have the option to enter beginning and ending mileage for travel expense.

FREQUENTLY ASKED QUESTIONS

What type of equipment is needed?
Because of the simplicity of the program, no specialized equipment is required.  The employee or volunteer simply makes a free 800 call from the serviced location.

What if an employee or volunteer forgets to log in or out?
There will always exist a situation when someone forgets to log out or the phone lines are down.  In such an instance, the system manager has the ability to make manual entries and adjustments.  Of course, if an employee consistently “FORGETS”, to log out there could be another reason and the employee might need to be evaluated.

Can I see my employee or volunteer activity in real time?
Yes.  Because the program is internet based, a program manager, payroll dept., Administrator can easily access the website to see exactly where employees and volunteers have logged in.  The program will help eliminate guess work concerning the active locations.

What happens if a private residence has no phone?
It is unlikely in today’s world that someone will not have a telephone.  However, in a situation of this nature, the system manager will always have the ability to make manual entries based on input from the employee or volunteer.

Can skilled or unskilled visits be logged as per discipline?
Yes. The program will identify employees or volunteers discipline as well as employee ID number and cell phone number.

Is there a way to log mileage?
Yes there is an optional prompt to log mileage.

How secure is my website?
Our website is secure and only the agency administrator can authorize access.